Free Compliance Check

Is your clinic ready for the IPC's AI scribe requirements?

The IPC released new AI scribe guidance in January 2026. If your clinic uses or is considering an AI scribe, every item below is now expected. Non-compliance can result in fines up to $500,000 for organizations.

Governance & Accountability

0/7

Designated person overseeing AI decisions
AI risk management process in place
Privacy Impact Assessment (PIA) completed for AI scribe
Written policies on authorized AI use and conditions
AI-specific incident response procedures
Staff trained on AI tools before getting access
Confidentiality agreements updated to cover AI (signed annually)

Daily Use & Patient Care

0/7

Clinician reviews every AI-generated note before it enters the record
Express patient consent obtained before each use
Patients told about AI risks, limitations, and bias potential
Patients can refuse AI scribe and still receive equal care
Alternative documentation method available for opt-outs
AI-generated content clearly labeled in patient records
Transcripts/recordings retained only as long as necessary

Buying Your AI Scribe

0/8

Vendor assessed for safe design and independent testing
Training data verified as lawful, accurate, and diverse
Bias prevention safeguards evaluated
Vendor contract prohibits unauthorized use of PHI
Contract requires performance updates and breach cooperation
Contract includes termination and data destruction terms
Subcontractor provisions included
Patient consent obtained before sharing data with vendor

Monitoring & Transparency

0/8

Public privacy statement updated to disclose AI use
Patients informed if data is stored outside Canada
Ongoing scheduled monitoring of AI performance
Clear threshold for shutting down AI if outputs are harmful
Monitoring results documented and used to improve policies
Logging and auditing active on the AI system
Staff can report AI errors/bias without fear of reprisal
Annual breach statistics reported to the IPC

Your score: 0/30

Material compliance risk

Non-compliance can mean fines up to $500,000. Get expert help to close gaps fast.

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Based on the IPC's AI Scribes: Checklist of Key Considerations for the Health Sector (January 2026). This is a summary for informational purposes only and does not constitute legal advice. Visit ipc.on.ca for the full document. Read related guidance →